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| PASTORAL COUNCIL President: Father Jan Zagorski Chair: JoAnn Durham Vice-Chair: Kelly Zimmerman Secretary: Susie Gaines Members: Sister Jane Lillian Boone - YAH Marie DeLong Joyce DePlanche - Altar Society
Scott Gordy Joanne Hamilton Marie Delong - Ladies Aux Jim Hughes - K of C Rep Joe L’Abbe Paul Lohman
Robin McChesney-Hughes
Regina McMillan John Paul O'Driscoll Faith Ostrye Tony Primavera
Joe Roy
Emilia Saphore Larry Skeens
Please feel free to contact any member with your concerns. Meeting Minutes
Members Present:
Father Jan Zagorski President October 27, 2009
JoAnn Durham (10) Chair November 17, 2009
Sister Jane O’Connor Member November 17, 2009
Larry Skeens (11) Member November 17, 2009
Regina McMillian (12) Member November 17, 2009
Paul Lohman(11) Member November 17, 2009
Kelly Zimmerman(11) Member November 17, 2009
Scott Gordy(12) Member November 17, 2009
Faith Ostrye (11) Member November 17, 2009
Joe L’Abbe(10) Member November 17, 2009
Marie Delong (Rep) Ladies Auxiliary November 17, 2009
Jacque Ellison RE November 17, 2009
Jim Hughes(Rep) K of C September 22, 2009
Joyce DePlanche(Rep) Altar Society July 27, 2009
Joanne Hamilton(10) Member Nov 8, 2008
Members Absent:
Susie Gaines(12) Secretary November 17, 2009
Lillian Boone(Rep) YAH November 17, 2009
Robin Hughes(10) Member November 17, 2009
Norma Fank Altar Society November 17, 2009
Barbara Smyth (rep) Admin November 17, 2009
Emilia Saphore(rep) Span Comm June 23, 2009
Father will be conducting the meeting as President. Meetings are open to all. Per Fr. Jan, the Executive Committee will make available to each Council member, an Agenda for the next meeting with reports and proposed motions, and the minutes of the last meeting, the week prior to the PC meeting. Opening prayer.
Father asked for any corrections to the minutes. November minutes accepted as written.
New Agenda was presented.
Carpets will be cleaned in the Sanctuary on Thursday with the Admin and RE buildings following but not yet scheduled.
Father took over the liturgy committee.
Picture directory headed by Denise Crothers. Times will be sent out for picture scheduling.
IT will be updated in front office for the network and phone system.
Father will try to have a one-hour meeting.
Combining of all employees in Admin building with staff reorganization and office changes by end of February.
Volunteer Dinner—2 plaques will be presented by JoAnn Durham to Barbara Smyth and Jerry Cimis.
A copy of the pastoral council memo from the Office of Chancery was passed out to pastoral council members.
2 properties in front of John Paul II Hall are now available for purchase. Negotiations to begin with input from the Finance Council.
Father Jan will be on vacation with his brother Feb 4th to Feb 13th. Father Albert Kelly will be available for emergencies.
Cursillio has asked Father Jan to be the Spiritual Director for March 18th. Priest for Food for the Poor will cover that weekend.
Chairman Report—Gail Johnson wrote a letter thanking the parish for the armchairs for the church. More Parishioners are attending Mass due to the chairs. She noted more needs: audio devices which may be donated to match the current mike and speaker system in the Church for hearing impaired. She also requested about 20 large-print missalettes. Kneelers should be kept out of the way for individuals in wheelchairs and walkers.
CFAC—Father and Jacque are working on getting a replacement. Instead of contracts, there is a new handbook for employees. No changes in personnel.
Emergency Management—no report
Mary’s Haven—attached memo
ACCW—Sister Jane reported on convention at St. Patrick's.
Youth Ministry—no report
Grounds—Only change being introduced for scheduling will be individuals working in pairs.
Finance Council—L’Abbe provided the Constitution of Finance Council in light of Father’s Sermon on Sunday. (Attached)
Hospitality—Durham stated that the success of hospitality is due to the great volunteers in St. Joseph’s Parish.
Special Orders—2 vacancies on Pastoral Council with terms ending 2012. Father appointed John Paul O'Driscoll and Tony Primavera, and the Council unanimously approved them.
Vice Chair Vacancy—Father Jan nominated Kelly Zimmerman. Council approved.
Deacon Harmon Ministries—The Barretts are hosting the Harmons. Charles Gibson and Jacque Ellison are coordinating with the Ministries to be sure all the supplies and material are available and organized. Ministries is requesting refreshments every night. Rita Nichols was recommended to handle refreshments.
Old Business—No solution with past problems so will try to work together.
Calendar—Volunteer Appreciation Dinner 1/28 at 6:30, Valentine Ball on 2/13 at 6:30, Ash Wednesday 2/17, Lenten Meager Meal 2/19 at 6 p.m. by Altar Society (kids food fast), Lenten Meager Meal 2/26 by RE, Lenten Meager Meal 3/5 by YAH and Filipino Community.
Closing Prayer.
Date: 27 November 2009 Members Present: Suzanne Gaines (12) Secretary October 27, Sister Jane O’Connor Member October 27, 2009 Larry Skeens (11) Member October 27, 2009 Regina McMillian (12) October 27, 2009 Paul Lohman (11) Member October 27, 2009 Kelly Zimmerman (11) Member October 27, 2009 Scott Gordy (12) Member October 27, 2009 Lillian Boone (Rep)YAH October 27, 2009 Faith Ostrye (11) Member October 27, 2009 Joe L’Abbe (10) Member October 27, 2009 Marie DeLong (Rep)Ladies Aux. October 27, 2009 Robin Hughes (10) Member October 27, 2009 Norma Fank Altar Society Barbara Smyth (Rep)Admin Jacque Ellison RE
Members Absent: Father Jan Zagorski President October 27, 2009 Jim Hughes (Rep) K of C September 22, 2009 Joyce DePlanche (Rep) Altar Society July 27, 2009 Joanne Hamilton (10) Member Nov. 8, 2008 Emilia Saphore (Rep) Span. Comm. June 23, 2009 The opening prayer was led by JoAnn Durham. Pledge of Allegiance was led by JoAnn Durham. Approval of minutes with corrections from previous meeting. Barbara Smyth made a motion that the minutes stand approved as corrected. Joe L’Abbe seconded. Minutes with corrections were accepted. Guests from the Financial Council were Jerry Cimis, Wayne Young and Bob Pavolini. Norma Fank, Rep for the Altar Society was also present. JoAnn announced that Jerry Cimis is the recipient for the Christ the King medal and will go to Mobile to receive this medal. JoAnn also gave Jerry a gift certificate. GFAC – There will be a meeting on Thursday and Jacque Ellison will report about this meeting. Finance Council – Joe L’Abbe explained the budget proposed by the Finance Council. Contract renewals are needed at least 30 days before the year's end (December 31st). Discussion followed. Paul Lohman moved that we accept the Finance Council budget. Kelly Zimmerman seconded this motion. The motion carried with 2 abstentions. Paul Lohman moved that in light of our priorities, if more money comes in for revenue, that the Church, Religious Education and Liturgy accounts be increased in their funding according to priorities. Marie DeLong seconded this motion. The motion passed unanimously. The Pastoral Council meeting ended with a prayer. Our next Pastoral Council meeting will he held January 26, 2010.
Date: 27 October 2009 Members Present: Father Jan Zagorski President JoAnn Durham (10) Chair September 22, 2009 Charles Kaiser (12) Vice-Chair September 22, 2009 Suzanne Gaines (12) Secretary September 22, 2009 Sister Jane O’Connor Member September 22, 2009 Larry Skeens (11) Member September 22, 2009 Regina McMillian (12) Member September 22, 2009 Paul Lohman (11) Member September 22, 2009 Kelly Zimmerman (11) Member September 22, 2009 Scott Gordy (12) Member September 22, 2009 Lillian Boone (Rep) YAH September 22, 2009 Faith Ostrye (11) Member September 22, 2009 Joe L’Abbe (10) Member September 22, 2009 Marie DeLong Ladies Aux. September 22, 2009 Members Absent: Joyce DePlanche (Rep) Altar Society July 27, 2009 Barbara Smyth (Rep) Admin April 9, 2009 Joanne Hamilton (10) Member Nov. 8, 2008 Robin Hughes (10) Member July 23, 2009 Jim Hughes (Rep) K of C July 23, 2009 John Germann (12) Member June 23, 2009 Emilia Saphore (Rep) Span. Comm. June 23, 2009 The opening prayer was led by Charles Kaiser. Pledge of Allegiance was led by JoAnn Durham. Approval of minutes with corrections from previous meeting. Kelly Zimmerman made a motion that the minutes stand approved as corrected. Joe L’Abbe seconded. Minutes with corrections were accepted. John Germann resigned from the Pastoral Council because he is doing a lot of traveling. His letter of resignation is attached to these minutes. Charles Kaiser resigned as Vice-Chairman of the Pastoral Council because he accepted a position in Afghanistan. He will be leaving November 12, 2009. Joanne Hamilton will not be here until after the first of the year. JoAnn Durham reported that the Book and Bake Sale is November 21st and 22nd. Knights of Columbus is having their Christmas Dinner at Buena Vista on December 1st. Valentine's Dinner and Dance will be held on February 13, 2010. Auburn/Alabama tickets are being sold for the coolers. Joe L’Abbe reported for Finance that tithing was at 38% under 200,000. $71,384 was cut reducing the budget. There had been a $500.00 commitment made. Father's line item - $700.00 for food and $600.00 for mileage and gas. Jerry Cimis and Wayne Young resigned from the Finance Council. Father Jan met with Jerry to stay on Finance and he was thinking about it. Regina McMillian spoke with Father Jan concerning paid positions in maintenance. She would like the men of the parish to handle the maintenance. Clean-up day at St. Joseph's will be November 7th from 9 A.M. until Noon. Marie DeLong said that she and Regina McMillian will be working together with the budget. Joe L’Abbe said that the Finance Council needs to work on budget ideas. A picnic review meeting will be held to go over any ideas for next year. The picnic this year was amazing. Over 300 people came. JoAnn thanked everyone who was involved. Regina McMillian also thanked everyone. Father Jan reported on Christ the King. He said that Jerry Cimis will be the recipient of this medal. This is the first year that this has been done. This event will take place November 22nd at the Cathedral in Mobile. Father Jan will be on vacation from November 6th until November 23rd. Father Jan has taken care of Masses being covered while he is gone. Father Kelly will be the on-call Priest for emergencies. It was reported that on January 10, 2010, Father Jan will be installed by Archbishop Rodi here at St. Joseph's. There will be a dinner afterwards and Father Jan said that he would cook. This will be held after the 11 A.M. Mass. Sister Jane is in Mobile at the ACCW Convention. It was reported that Health and Wellness is booming. Suzanne Gaines reported on the Spiritual Adoption weekend. JoAnn said that Glen Harmon Ministries will be here at St. Joseph's February 1st through 4th. Kelly Zimmerman mentioned that different Prattville area Churches do a Prayer Breakfast for the football teams. Kelly is going to get information together and give it to JoAnn. Larry Skeens reported on Ann and Charles Gibson. Ann is getting better. Also, we are to keep Noreen in our prayers. JoAnn said that her husband has not been feeling well. Our next Pastoral Council meeting is November 17, 2009 at 7 P.M.
Date: 22 September 2009 Members Present: JoAnn Durham (10) Chair August 25, 2009 Charles Kaiser (12) Vice-Chair August 25, 2009 Suzanne Gaines (12) Secretary August 25, 2009 Sister Jane O’Connor Member August 25, 2009 Larry Skeens (11) Member August 25, 2009 Regina McMillian (12) Member August 25, 2009 Paul Lohman (11) Member August 25, 2009 Kelly Zimmerman (11) Member July 27, 2009 Scott Gordy (12) Member August 25, 2009 Lillian Boone (Rep) YAH August 25, 2009 Faith Ostrye (11) Member August 25, 2009 Joe L’Abbe (10) Member August 25, 2009 Members Absent: Marie DeLong (Rep) Ladies Aux. Aug 25, 2009 Joyce DePlanche (Rep) Altar Society July 27, 2009 Barbara Smyth (Rep) Admin April 9, 2009 Joanne Hamilton (10) Member Nov. 8, 2008 Robin Hughes (10) Member June 23, 2009 Jim Hughes (Rep) K of C June 23, 2009 John Germann (12) Member June 23, 2009 Emilia Saphore (Rep) Span. Comm. June 23, 2009 The opening prayer was led by Charles Kaiser. Pledge of Allegiance was led by JoAnn Durham. There were no minute approved at this meeting. Charles Kaiser reported the team assigned to select a nominee for the Christ the King Medal had met. They selected a nominee and two alternates. These results were presented to Father McKenna who said the nominee and two alternates were the same persons he would have selected, but requested that Father Zagorski be given the opportunity to make the selection. Charles will present the information to Father Zagorski once he’s had a chance to get settled. The results are due to the Archdiocese by 23 October. Charles Kaiser reported that the CFAC had met on 17 September. The committee’s main concern is space for Religious Education operations, which are even more challenging with the Pastor’s transition. Several ideas were discussed. The CFAC requests that the Director of Religious Education be included in all future space allocation discussions held by parish leadership. Adult Life—There are lots of transition on this. Father Jan has moved in. Old Business—Bocce court has been taken care of. 2 pallets of sod were bought for a total of $226.00. People at the Smith Center can also play this game. Picnic Report—the Picnic is booming and coming right along. Number of reservations received are 275 so far. Number of children are 95. The picnic will be held inside the Family Life Center because of weather changes. No canopies will be needed. Games and activities outside will be weather permitting. Inflatable is questionable at this time. Food lines - there will be food lines which will wind around through the kitchen and into the hall. Bingo has been moved to the Administration Building. Set-up will be Saturday evening. Pies and cobblers will be brought in, cakes are being made for the cakewalk. Father Jan's welcome will also be Sunday and a St. Joseph statue will be given to him. Finance Council Priorities—orange sheets were given out to members of the Pastoral Council at this meeting. We, as a Pastoral Council, will set priorities with the Church. Regina McMillian asked that we use the same terminology as in the past. Kelly Zimmerman said that the youth is the most important priority. Larry Skeens said the most important was the restructuring of the Church. We need more room to accommodate the congregation. Faith Ostrye said that the music equipment is old and bas been patched and repatched. JoAnn Durham mentioned that the aisles were not wide enough and too cramped. The Church was not built for music. Our membership is getting larger and that the Church is running out of space for Masses. Also, the sound system needs ongoing attention. Religious Education—See CFAC Report. Regina McMillian said that she does not want the funding reduced. Social Justice. Community Outreach is under Kelly Nice. Habitat for Humanity and the Prison ministry comes under this. Joe L’Abbe is with the Dismas group. He said that someone goes out every other weekend for this. Lauhach—has been worked through. AICC is the biggest area of money going out. There was much discussion on different ministries under Social Justice. JoAnn Durham explained what these ministries do. We also have money going to the Police Department to help travelers through the Ministerial Association. Parish Outreach—there is money allotted to this. All goes through Denise Pavolini. Vocations—We have 2 seminarians within the Parish becoming Priests. We may need to possibly help them out. Church and Building Maintenance—This is continuous work in progress. Ground Maintenance—This is also continuous. We need a budget for this to maintain equipment and manpower. Youth Programs—Kelly Zimmerman said that they are where they need to be now. Capital Expense/Furniture, equipment, tables, chairs etc. There will be a new impact if a new facility is built. Extra chairs and tables will be bought if needed. $8000.00 for a new system for music. Priorities—3 selections were made last year. At the end of the year any money left over will be rolled over to that year. Money will be shared equally among the top 3 which are: Church Building Fund, Religious Education, Liturgy/Equipment and Furnishings. Kelly Zimmerman made a motion that A-Church Building Fund, C-Religious Education and B-Liturgy are the top 3 priorities Joe L’Abbe and Larry Skeens seconded this motion. Motion carried. We do have an emergency resource fund. Next month Jerry Cimis will be here in November for the budget. Any questions that you have may be asked at that meeting. Father Jan has arrived and moved in. He moved in on Tuesday instead of Monday because of work on the floors. We are using a flooring company in Millbrook. There will be a new floor in Father's bedroom.
Stewardship weekend is this weekend along with the Picnic. Closing Prayer Next Pastoral Council meeting with be October 27, 2009.
Date: 25 August 2009 Members Present: JoAnn Durham (10) Chair July 27, 2009 Charles Kaiser (12) Vice-Chair July 27, 2009 Suzanne Gaines(12) Secretary July 27, 2009 Marie DeLong (Rep) Ladies Aux. July 27, 2009 Faith Ostrye (11) Member July 27, 2009 Larry Skeens (11) Member July 27, 2009 Joe L’Abbe (10) Member July 27, 2009 Scott Gordy (12) Member July 27, 2009 Lillian Boone (Rep) YAH July 27, 2009 Joyce DePlanche (Rep) Altar Society July 27, 2009 Sister Jane Member July 27, 2009 Regina McMillian (12) Member July 27, 2009 Paul Lohman (11) Member July 27, 2009 Members Absent: Father Phillip McKenna President June 23, 2009 Barbara Smyth (Rep) Admin April 9, 2009 Joanne Hamilton (10) Member Nov. 8, 2009 Robin Hughes (10) Member June 23, 2009 Jim Hughes (Rep) K of C June 23, 2009 John Germann (12) Member June 23, 2009 Emilia Saphore (Rep) Span Comm. June 23, 2009 Kelly Zimmerman (11) Member June 23, 2009 The opening prayer was led by Charles Kaiser. Pledge of Allegiance was led by JoAnn Durham. Approval of minutes with corrections from previous meeting. Scott Gordy make a motion that the minutes stand approved as corrected. Joe L’Abbe seconded. Minutes with corrections were accepted. Chairman’s Report JoAnn Durham spoke about the Pastoral Council Retreat that was held August 22nd and said that everything went very well. We are beginning a new tradition with our monthly Pastoral Council meetings. We will be lighting the Pascal Candle that was given to us to use by Barbara Smyth. Reports: Retreat handout/See attachment to these minutes. JoAnn said that Father McKenna’s Farewell was approved from the last meeting. She also said that at our Picnic we will be welcoming Father Jan. Time and Talent Report: Marie DeLong reported that all went well. A special thanks goes to the Filipino community for food. Also the layout was very good. Sign up sheets - JoAnn Durham received all that were filled out. All committee chairs should receive a typed list of who signed up under their committee. Picnic Report: moving right along. We are now in the final stages. Maps and final setup is left. The next Picnic meeting with be Sept. 3rd. Young at Heart Report: Lillian Boone reported that they have been collecting Kleenex and other items. So far 3 boxed are already packed and ready to be sent to Nursing homes. Closet in hall is also filled up also. Pictures for scrap book to be given to Father McKenna are to be back no later than Sept. 10th. This project should be finished by Sept. 20th. Altar Society Report: Joyce DePlanche reported that 10 new members signed up from Time and Talent. Old Business: Paul Lohman checked on the cost of chairs for handicap in Church. Paul passed around a sheet with information and costs, see attached to these minutes. The guarantees are different for each chair shown. There was a motion made by Charles Kaiser to endorse the purchase of 2 or 4 chairs listed as selected by Liturgy. Paul Lohman seconded. The motion carried. JoAnn ordered 2 reserve signs. These signs will clamp on the chairs. They should be received in about a month. Joe L’Abbe reported that the Finance Council approved stipend of $300.00 to be given to Gwen Coe from now until 31 Dec. 2009. Father to approve with a stipulation that if she goes into a nursing home this will stop—is also subject to renewal once Father Jan arrives. A motion was made to approve the Financial Council stipend by Larry Skeens and Joe L’Abbe seconded. The motion carried. Liaison Report: The Knights of Columbus Wine and Cheese party will be on Saturday, August 27th. Everyone is to bring a bottle of wine to share. Any questions that you have may be directed to Charles Smith. Larry Skeens reported that Faith Ostrye could play the organ. Barbara Smyth said that there was a man from Birmingham that had been contacted to come fix the organ and to use money from Liturgy to fix it. This person will be here August 26. It will run between $200.00-$250.00 for repairs. Larry said that each screw going into the Clavinova is $5.00 a piece but the Clavinova is repaired. New Business; Budget priority sheets: Setting priorities for 2010. Our top priority should probably be the Church. This building needs a lot of tlc, maintenance, rebuilding and remodeling. Plans have been made to encompass a covering from the Church to O’Connor Hall. The cost-approximately $3,000,000.00 to redo the Church. At our next Pastoral Council meeting the plans for the Church will be brought out so that everyone can see them. If the present Church is torn down Masses will have to be held in the Family Life Center (FLC). All plans of course subject to Father Jan’s approval and Liturgy has some definite concerns as far as the facility. Members want to think about the priorities until the next meeting. Table priorities for next meeting. Paul Lohman asked that we should get input from everyone in the form of survey questions. This questionnaire will be added to the bulletin and needs back soon. A motion was made to proceed with questionnaire to Jerry Cimis and the parishioners so we can budget priorities at the next meeting. Scott Gordy seconded. Motion carried and passed. Regina McMillian and Joe L’Abbe will work with Jerry Cimis and tally the results of the questionnaire. Joe L’Abbe reported that we have $90,000.00 in checking account. $60,000 will be put into short term CD’s. Jerry Cimis is checking on the price of an automobile for Father McKenna. $15,000 will be allotted for this auto. Father never has been reimbursed for his car. Joe L’Abbe made a motion that we go up to $20,000 on a car for Father. Marie DeLong seconded. Motion carried and passed. Frank Miliano and Steve Mills were our guests tonight. They discussed repairing the Bocce Ball Court. Dirt needs to be stabilized and topsoil, mulch and stone needs to be added. Sod may also be added and Matt Holtscher may be asked to check into this. Estimating total for this job will be approximately $500.00. Marie DeLong made a motion that the Bocce Ball Court renovation allotted to no more than $500.00 to get it up to speed and to control the erosion problem. Larry Skeen and Scott Gordy seconded. Motion carried. Frank Miliano is also investigating pole lighting for this court. Father McKenna’s report: Please see attachment to these minutes. Julia Yarbrough has been hired to take care of the cleaning in the Rectory. Her contract will end December 31st and then renewed pending Father Jan’s approval. On September 15th Father McKenna will be vacating his home so that we can finish repairs on his house. His last Mass will be September 20th. His health will be taken into consideration as far as his farewell event goes. Scheduled on the 20th after the 11:00 AM. Mass. New Christ the King Medal: One medal per parish will be given out at the Cathedral. This medal will go to an Honoree and Catholic in good standing. Look to different organizations for nominees. Charles Kaiser, Sister Jane and Joyce DePlance will be on the committee. A decision will need to be made. Blue Mass-canopies????? Closing Prayer, Meeting Adjourned. Next meeting—22 September 2009
Date: 27 July 2009 Members Present: Father Phillip McKenna President June 23, 2009 JoAnn Durham (10) Chair June 23, 2009 Charles Kaiser (12) Vice-Chair June 23, 2009 Suzanne Gaines (12) Secretary June 23, 2009 Faith Ostrye Member May 23, 2009 Robin McChesney Hughes(10) Member June 23, 2009 Jim Hughes (Rep) K of C June 23, 2009 Lillian Boone (Rep) YAH June 23, 2009 Sister Jane Member June 23, 2009 Joe L’Abbe (10) Member June 23, 2009 Marie DeLong (Rep) Ladies Aux. June 23, 2009 John Germann Member June 23, 2009 Scott Gordy Member June 23, 2009 Larry Skeens (11) Member June 23, 2009 Joyce DePlanche (Rep) Altar Society Emilia Saphore (Rep) Span Comm. June 2008 Paul Lohman Member April 28, 2009 Gail Johnson Guest Members Absent: Barbara Smyth Admin April 9, 2009 Joanne Hamilton Member Nov. 8, 2008 The opening prayer was led by Charles Kaiser. The Pledge of Allegiance was led by JoAnn Durham. Approval of minutes with corrections from previous meeting. Robin Hughes made a motion that the minutes stand approved as corrected. Scott Gordy seconded the motion. Minutes with corrections were accepted. Welcoming New Members: Joyce DePlanche—Altar Society President Marie DeLong - sitting in for Kathy Hammett, Ladies Auxiliary. There was a request from Gail Johnson regarding the needs of the disabled and requesting assistance on maintenance to a group home affiliated with the Smith Center. This item was submitted first in August 2008. This item has been updated and re-submitted on July 28, 2009.
See attachment to these minutes “Accessibility for those with special needs at St. Joseph”. Charles Kaiser recommended that the adaptive audio devices be incorporated into the sound system when it is upgraded. Gail Johnson is to call Barbara Smyth to talk about this. Marie Delong spoke about having people do sign language to Gail when the need occurs. After much discussion on handicapped a motion was made to purchase 2 armchairs by Paul Lohman. Faith Ostrye seconded the motion. Paul Lohman will check on the price of these arm chairs. All in favor, motion carried. Father McKenna said that a reserve sign should be put on the above chairs or put a handicap logo on them. A special request for help from St. Joseph and/or the Knights of Columbus. Gail would like St. Joseph to adopt a group home. The area would be in Crosscreek. This would be on ongoing outreach ministry. Gail said this would be interacting with clients. See attachment to these minutes “A Special Request for help from St. Joseph Parish and/or the Knights of Columbus”. Father McKenna said to work through Kelly Nice on the group home project since she works with Habitat of Humanity and Social Justice. Chairman’s Report—Charles Kaiser reported that he and Bob Scheffler looked at the outside of Father’s house. He said that the kitchen was substandard. Work needed to be done in the bathroom plus mentioned moving walls. Outside of Father’s House—A team moved shrubs and got rid of awnings and shutters. An estimate will be proposed A contractor and Father Jan are looking into different possibilities for upgrading the kitchen. The contractor will come up with the estimate. Father McKenna said that the screen door of his house scrapes the awning. A new awning on Father’s house will be put up. Sister Jane’s house has a new awning. Christian Formation Advisory Council (CFAC)—There was a meeting of CFAC last Thursday, July 30, 2009. A home school update was given. The first organizational meeting will be held on August 7, 2009. Charles Kaiser said that CFAC viewed a proposed budget. He mentions two increases— audio visual materials to be put in bi-lingual and support for the Hispanic ministry.. Lillian Boone gave a report for Young at Heart (YAH). Their trip on the Harriott II went very well. 28 people attended and had a great time. Joe L’Abbe—Stewardship Drive will be the last weekend of September. He said that the Church leak is now fixed. Jim Hughes reported for the Knights of Columbus that the Installation was last Saturday, July 25, 2009. The Family of the Year is Shane and Kelly Nice. The Knight of the year is Scott Gordy. The Youth of the year is Robbie Hughes. Robin Hughes reported on Time and Talent—The Flavor of St. Joseph will take place again this year. She said that they would like to put translated names of the groups on the tables. The parishioners are asked to bring food for all the Masses for the tables of St. Joseph Time and Talent. Robin mentioned doing skits again. The Ladies Auxiliary Installation was Saturday, July 25, 2009. JoAnn Durham reported that the Time and Talent publicity has started. Pink tri-folds will be handed out. Orange sheets listing all of the various committees will be given out as you enter the FLC Building. One per family will be given out. People will fill these out and give them back to whoever will be collecting them. These sheets will then be turned into the Parish Office so that the Ministry head can get names etc. of new volunteers. Speakers at the masses for this will be Paul Lohman for the 8 AM Mass Sunday morning , , JoAnn Durham will speak at the 11 AM Mass, Suzanne Gaines will speak at the 5 PM Saturday Mass. Set up for Time and Talent will be August 6 and 7, all day from 9 am—9 pm. Old Business concerns about Liturgy - Still waiting to hear on Case Allen and the sound system. New Business—A letter from Frank Miliano was read and he requested $100.00 for the Bocce Ball Court. The court needs more gravel and a drainage solution as well as 2 sets of balls. The cost for 2 sets of balls will be $80.00. There was a motion to consider approving this. Jim Hughes made a motion to table this repair for now and a motion to purchase 2 sets of balls at $40.00 per set. Marie seconded, all approved and the motion carried. Larry Skeens reported that the Clavinova had broken and a gentleman from Birmingham came to fix it. The Clavinova is now fixed. A Picnic Report was given and is moving right along. Activities were discussed. The YAH will have Bingo in the large hall. If people want to bring pies for the pie contest. A first Aide Station will be manned through Medical Personnel. The Police Department and the Fire Department will be here. The Knights of Columbus will be cooking. Charles Kaiser will be taking care of security and site supervision. Charles said that he needs volunteers for this. Sister Jane reported on Health and Wellness. The program “Living Well Alabama” will be put on by the Alabama Department of Health. It will be a 6 week course, 5 Thursdays beginning in October. 2 Hours per night. Father McKenna spoke and said that he will be reporting to Holy Spirit on September 26th. Father Jan will be here the same day and will be here for the picnic. For the picnic the Pastoral Council members need to wear their name tags. Announcements: August 22—Commissioning weekend. Pastoral Council Retreat—Case Allen will speak on “What is our responsibility on the Pastoral Council?” Secretary will call and remind everyone about this retreat. Blue Mass: September 12, 2009 after the 5:00 P.M. Mass. A reception will follow. Father's Farewell after the 11 A.M. Mass. There will be a pot luck and Hospitality will provide the meat. Meeting Adjourned.
Date: 23 June 2009 Members Present: Father Phillip McKenna President May 23, 2009 JoAnn Durham (10) Chair May 23, 2009 Charles Kaiser (12) Vice-Chair May 23, 2009 Suzanne Gaines (12) Secretary May 23, 2009 Robin McChesney Hughes (10) Member May 23, 2009 Jim Hughes (Rep) K of C May 23, 2009 Lillian Boone (Rep) YAH May 23, 2009 Sister O’Connor Member May 23, 2009 Joe L’Abbe (10) Member May 23, 2009 Marie DeLong (Rep) Ladies Aux. May 23, 2009 John Germann Member May 23, 2009 Scott Gordy Member May 23, 2009 Larry Skeens (11) Member May 23, 2009 Regina McMillian (09) Member May 23, 2009 Members Absent: Paul Lohman (11) Member May 23, 2009 Faith Ostrye (11) Member May23, 2009 Barbara Smyth (Rep) Admin April 9, 2009 JoAnn Hamilton Member Nov. 8, 2008 Joyce DePlanche (Rep) Altar Society Emilia Saphore (Rep) Spanish Comm. June 2008 The opening prayer was led by Charles Kaiser. The Pledge of Allegiance was led by JoAnn Durham. Approval of minutes with corrections from previous meeting: Robin Hughes made a motion that the minutes stand approved as corrected. Jim Hughes seconded the motion. Minutes with corrections were accepted. New Board Notebooks – JoAnn Durham distributed new notebooks to Members of the Pastoral Council to keep minutes and various other handouts in them. Constitution will be added to the 2009 calendar. There was no Hospitality report given this month. A report will be given next month. Parish Picnic meeting is Thursday, June 25, 2009. The picnic is moving along. Those attending this meeting are Regina McMillian, Jamey Durham, JoAnn Durham, Chairman and Charles Kaiser. Liturgy – Barbara Smyth has concerns about this ministry. Case Allen was approached by Barbara about Liturgy. All areas must be covered. Anyone wanting to help with Liturgy please contact Barbara Smyth. Yard Clean Up – Regina McMillian. Cleanup Day was attended by 14 people. A lot of work was accomplished. Mowers could not get close to the fences to cut bushes and they still need to be cleaned out. Marie DeLong spoke to Matt Holtzscher about this problem and he said he would take care of it. JoAnn Durham provided lunch for everyone. This was our 2nd clean-up of the Church grounds. Much was done. Our lawn equipment seems to be disappearing. We are still missing a chainsaw. Where is it? Locks on the equipment shed will be changed out so that this won’t happen again. Young at Heart – Lillian Boone spoke about the River Boat Lunch Cruise. This will be on the Hariot II, Wednesday, July 15th, 2009. Boarding time will be at 11:00 A.M. The cost is $15.00 per person (Seniors). For reservations call Lillian Boone. Transportation will be from a carpool which will be leaving the Church at 10:00 A.M. Time and Talent – Robin Hughes will Chair this event because Joanne Hamilton is in the hospital and is having surgery. JoAnn Durham will be out of town that weekend. New Pastor – Father McKenna is waiting for written notification of Father Jan’s arrival as Pastor. We are to give Father Jan all of our support. Sister Jane’s Report – Health and Wellness team is in training. Sister is working on the Parish newsletter which should be sent out in early August. The Council is to be aware that Father McKenna has been paying Ms. Gwen since she has been ill and out of work. It was recommended that the Pastoral Council set a retirement fund for her to supplement her income. Agreements are for a 1-year term. At the end of the year, contracts will be renewed upon approval. New decisions made will be different for new Pastor. Father McKenna shared that it has been very pleasant for him here at St. Joseph's. He is very appreciative for the support over the years. Father McKenna will return on July 23rd from his vacation. Mission: Deacon Glen Harmon and his wife will return to St. Joseph for another Mission. They will be here February 1-4, 2010. Father Jan has been informed of this. Mark Barrett is doing the correspondence with the Harmons. They will be staying with Mark and his family again this year. The Harmons will be in Birmingham for one week, then here at St. Joseph's. Their transportation will be shared by 3 parishes. A love offering will be taken up during the Mission. Reports: Charles Kaiser said that Bocce ball is wrapping up. He said that 2 more sets of balls were needed. The balls are $40.00 per set. He said that this will need to go through the Finance Council. Father’s House – Barbara Smyth spoke with the Father Jan about the Rectory. Barbara said that the fixtures need to be replaced in the kitchen, painting of walls need to be done, re-doing hardwood floors, and checking the tiles to see if they need to be cleaned our changed out. Material for this can be bought and will be waiting to be installed after Father McKenna leaves. Barbara spoke with Jerry Cimis, who said that financially we are good and ahead of our commitment. Joe L’Abbe reported that money in the bank could be put into CD’s. Roof will need to be fixed. Roof contract has been signed and will be fixed while Father is on vacation. The upper end of the roof has separated from the Church. JoAnn Durham will contact Bob Pavolini on this. Knights of Columbus – Jim Hughes reported to the Pastoral Council that the K of C just had their elections. Those elected are: Charles Smith – Grand Knight, Jim Hughes-District Deputy, Scott Gordy. Installation Dinner – The Knights invited the new Priest. The date is set for July 23rd in O’Connor Hall. Robin Hughes is the new Auxiliary President, Marie DeLong is Vice-Chair, Treasurer is Marie Malinowski, Kathy Hammett is secretary. Mary’s Haven – Suzanne Gaines gave a short report which included the "Earn While You Learn" classes, baby items bought for the Wee House, and the addition of new volunteers. Father MeKenna mentioned that we still have 2 electric wheelchairs and other medical supplies to loan out to parishioners. Contact Denise Pavolini. JoAnn Durham reported that booklets from PEVAC, “Are You Prepared for Disasters”, will be handed out. CFAC meeting – July 23, 2009 Meeting Adjourned.
Date: 26 May 2009 Members present: Last Attended Charles Gibson (09) Chair April 09 JoAnn Durham (10) Vice Chair April 09 Sister Jane Member April 09 Joe L’Abbe (10) Member April 09 Paul Lohman (11) Member April 09 Susie Gaines (Rep) Mary’s Haven April 09 Regina McMillan (09) Member April 09 Larry Skeens (11) Member April 09 Scott Gordy Member KellyZimmerman Member Mar 09 Charles Kaiser Member Iris Korthauer (Rep) Secretary/Ladies Aux Mar 09 Faith Ostrye (11) Member Mar 09 Members Absent: Father McKenna President Apr 09 Barbara Smyth (Rep) Admin Apr 09 Robin McChesney-Hughes (10) Member Mar 09 Jim Hughes (Rep) K of C Rep Mar 09 Lillian Boone (Rep) YAH Mar 09 Mark Barrett Member Jan. 09 Joanne Hamilton (10) Member Nov 08 Joe Roy (09) Member Sep. 08 Carol Keck (Rep) Altar Society Sep 08 Emilia Saphore (Rep) Span. Comm. Jun 08 Opening prayer was led by Larry Skeens. Pledge of Allegiance was led by Charles Gibson. Approval of minutes from previous meeting. Minutes were accepted. Committee Reports Parish Picnic Meeting – June 25th at 6:30 p.m. in the Admin Bldg. If anyone is interested in participating please contact the following Chairman, JoAnn Durham To maximize Parish participation 4 areas of concern were addressed with Chairman concerning the areas as Laison in developers of committed areas. The determination to provide a fun day for all the Parish is the team's main concern. Regina McMillan – Activities Entertainment Charles Kaiser – Security Jamey Durham – Safety JoAnn Durham – Food & Hospitality Picnic schedule for Sept. 27th. After the 11:00 A.M. Mass. Music Committee – Larry Skeens reported that Case Allen’s father-in-law is donating an amplifier for the sound system. The plan is to tilt down the speakers over the Altar. More speakers behind the choir – plan is to turn it around towards the back. There will be a new cable added to cut down on the noise. Knights of Columbus are working on tightening or replacing screws in all of the kneelers of the church. New Business – Election of new Pastoral Council Officers Election Results: - See attachment to minutes. The following responsibilities for those elected to the Pastoral Council. JoAnn Durham – Chairman, 2010 Charles Kaiser – Vice – Chairman, 2012 Suzanne Gaines – Secretary, 2012 Charles Kaiser – Vice – Chairman, 2012 Scott Gordy – Member, 2012 John Germann – Member, 2012 Regina McMillan – Landscape Supervisor, 2012 New members were welcomed and accepted responsibilities. Annual RE Report is attached. JoAnn Durham gave out notes of appreciation and gifts to the outgoing members. Sister’s Report: Health and Wellness: The first Blood Pressure screening was held on May 15th in O’Connor Hall. Between 30-40 people attended. All went well. Planning another one in the fall. May is stroke prevention month. Material on strokes as well as high blood pressure and nutrition was available at the screening. Material is from the Alabama Health Department and was obtained from Jamey Durham. Vacation Bible School – June 1-5 “The Underground Rome”, this year's theme. Presentation on the last day on sunscreening. Julie Bebaway will be conducting this. Executive meeting will be held before the next council meeting. Next Pastoral Council meeting – June 23, 2009. Discussion will be on Time and Talent and the incoming new priest. Larry Skeens did the Closing Prayer.
Date: 28 April 2009 Members Present: Last Attended Father McKenna President April 09 Charles Gibson (09) Chair April 09 JoAnn Durham (10) Vice Chair April 09 Sister Jane Member April 09 Joe L’Abbe (10) Member April 09 Paul Lohman (11) Member April 09 Susie Gaines (Rep) Mary’s Haven April 09 Barbara Smyth (Rep) Admin April 09 Regina McMillan (09) Member April 09 Larry Skeens (11) Member April 09 Case Allen – Guest Members Absent: Iris Korthauer (Rep) Secretary/Ladies Aux. Mar 09 Robin McChesney-Hughes (10) Member Mar 09 Kelly Zimmerman Member Mar 09 Faith Ostrye (11) Member Mar 09 Jim Hughes (Rep) K of C Rep Mar 09 Lillian Boone (Rep) YAH Mar 09 Mark Barrett Member Jan. 09 Joanne Hamilton (10) Member Nov 08 Joe Roy (09) Member Sep. 08 Carol Keck (Rep) Altar Society Sep 08 Emilia Saphore (Rep) Span. Comm. Jun 08 Opening prayer was led by Larry Skeens. Pledge of Allegiance was led by Charles Gibson. Approval of minutes from previous meeting. Minutes were accepted. Committee Reports There was a Building Maintenance meeting. There is no Director for this committee. This committee needs a director. Someone needs to be responsible for these buildings. Those responsible for various buildings are: Charles Gibson-Church, Deanna Mills-RE, Knights of Columbus-Admin Building. Grounds Maintenance – volunteers are doing a great job. Sheila Rigdon is the new cleaning laly in FLC, Admin, Church and OCH. There are 2 chairlifts that have been purchased to store stacking chairS. The toilet in Church is running. Danny Smyth has been contacted for repair. There has been a roof problem since Christmas. No other problems in Church. Danny Smyth will be approached concerning the problems. Liturgy – Barbara Smyth reported that the Church year begins in Advent. We ordered books for the readers and extraordinary ministers for Communion. Music Ministry – order planning books that tie into Liturgy. Responsible for objects and utensils necessary for Mass and Liturgy. Responsible for helping Father with Mass and various sacraments and funerals. Use the penance tree and the fire for Holy Saturday. U.S. Bishops appointed Committees and approved Liturgical symbol which we need to order for new missile. Changes are coming and Priest needs to prepare congregation for these changes. We need to get people from every Mass to give input into Liturgy. Time and Talent does not produce enough volunteers. The meeting is the first Monday of the month. Received are 2 reports from the Chancellory about the number of ministries served at Mass and the number of weddings, funerals and Baptisms. They are putting together a book of all parishes in the U.S.A. Gives book to the U.S. Bishops. Training for new ministries of Eucharist with a retreat. Ministers have to be approved. Rings are scratching the chalices when cleaning. Hospitality – JoAnn Durham reported that there were 204 people coming for First Communion.. Old Business – Number of nominations – 6 confirmed nominations for 5 positions on Pastoral Council. Charles Gibson provided definite responsibility of Pastoral Council. New Business – Sound system – Sound engineers gave estimates on replacing sound system. More bids will be requested. The building will be renovated so the sound system needs to be adaptive. The current system is 40 years old. Several people have complained about the system. We want a professional bid with a guarantee. One bid was for $7000.00 with installation, audio, microphone, 2 stereo amplifiers, 4 more microphones, mixers, speakers. Some rewiring is required. Case Allen’s father is experienced in sound systems and will look at this soon. Parish Picnic – Want a Parish Festival. Budget will only cover food. JoAnn Durham requested an increase in budget. She is looking at renting inflatables. Archdiocese will allow inflatables if certain rules are followed. Parish Council passed a motion that the budget has been increased to $1600.00. RE will be working for activity for kids. There will be a chile cook off and pie tasting. There will be tractor pulls, Bocci ball activities. There will be static displays for the Police, Fire Department and 908th MEDEVAC. Health and Wellness Ministry is willing to help with First Aid. JoAnn asked Regina to cochair and she plans on 1 or 2 other cochairs. Health and Wellness – Blood pressure check will be May 17th. The stress speaker is great. May is stroke month. Materials will be handed out about strokes. Father McKenna – A new Priest will be coming the end of September. His name is Father Jan Zagorski. He is from Enterprise. Father McKenna wants us to wait for new Priest before making any big changes. Father is going on vacation in July. Father wants the outside of his house spruced up for the new Priest. Father is going to be assistant Pastor at Holy Spirit. Announcements – Mother’s Day Breakfast by the Knights of Columbus will be May 10th. On May 17th there will be a Mass honoring the graduating Seniors. There will be a Red Dessert on May 31st. Pastoral Council elections are on May 17th. Closing prayer led by Larry Skeens. Meeting adjourned at 8:07 P.M.
Members Present: Last Attended: Father McKenna - President Mar 09 Charles Gibson (09) - Chair Mar 09 JoAnn Durham (10) - Vice Chair Mar 09 Iris Korthauer (Rep) - Secretary/Ladies Aux Mar 09 Sister Jane - Member Mar 09 Robin McChesney-Hughes (10) - Member Mar 09 Joe L’Abbe (10) - Member Mar 09 Paul Lohman (11) - Member Mar 09 Kelly Zimmerman (11) - Member Mar 09 Faith Ostrye (11) - Member Mar 09 Jim Hughes (Rep) - KofC Rep Mar 09 Susie Gaines (Rep) - Mary’s Haven Mar 09 Barbara Smythe (Rep) - Admin Mar 09 Lillian Boone (Rep) - YAH Mar 09 Members Absent: Regina McMillan (09) - Member Feb 09 Larry Skeens (11) - Member Feb 09 Mark Barrett (09) - Member Jan 09 Joanne Hamilton (10) - Member Nov 08 Joe Roy (09) - Member Sep 08 Carol Keck (Rep) - Altar Society Sep 08 Emilia Saphore (Rep) - Spanish Community Jun 08 Opening prayer was led by Faith Ostrye. Minutes were accepted. Kelly Nice submitted a written report for Social Justice (see attached). Pastoral Council recommends doing the Coin Drive after the summer because the “Rice Bowl” finishes the week after Easter and May is too soon to do something similar. Then we have the summer which is usually very slow and there is a high turnover of parish members. Mary’s Haven will have their membership drive in May. Dues are $12 per year. The Wee House is FINISHED! Susie gave a tour for those interested after the Pastoral Council meeting. And yes, it looks awesome! Hopefully the “Earn While You Learn” program will get going soon. CFAC meeting minutes were passed to Parish Council Officers (see attached) and verbally reviewed with the council members. Regina McMillan called and reported that over 40 people participated in the parish clean-up. She also stated that it took 3 hours to mow the lawn and they had 2 lawnmowers in operation the entire time. She is recommending 3 clean-up days per year with the next one projected to be the end of June. St Joseph’s Feast Day was fantastic and the food was great. Well done and thank you to the wives who helped in the kitchen, too. Lillian Boone reported that the Young At Heart were getting things ready for the nursing home and the Marbury Nuns. A calendar of events was passed out (see attached). There are lots of things happening in the parish throughout the next few weeks. Pastoral Council nomination forms are going to be placed in the church. The election committee will be formed by those members who are departing the council (Charles, Regina, Mark, and Joe R). Sister reported that the Health and Wellness committee had a guest speaker on Nutrition this past month, and they are working to get a speaker on “Mental Health” for the month of April. On May 17, 2009, they will host a blood pressure reading between the two masses. The newsletter should be out this week. Father reported that the canned good drive for the Autauga Interfaith Care Center (AICC) was a success. The center itself still needs volunteers and probably even more in the future. There is an adoration chapel available at the Marbury Convent (directions: Take Hwy 31 north to Hwy 20, turn right and the convent is on the left before the high school – approximately 17 miles). Faith Ostrye led the closing prayer. Meeting adjourned at 8:10 pm.
Date: 24 February 09 Members Present: Last Attended:
Father McKenna President Feb 09 Charles Gibson (09) Chair Feb 09 JoAnn Durham (10) Vice Chair Feb 09 Iris Korthauer (Rep) Secretary/Ladies Aux Feb 09 Sister Jane Member Feb 09 Regina McMillan (09) Member Feb 09 Robin McChesney-Hughes (10) Member Feb 09 Paul Lohman (11) Member Feb 09 Faith Ostrye (11) Member Feb 09 Larry Skeens (11) Member Feb 09 Jim Hughes (Rep) KofC Rep Feb 09 Susie Gaines (Rep) Mary’s Haven Feb 09 Frank Miliano Guest Members Absent: Mark Barrett (09) Member Jan 09 Joe L’Abbe (10) Member Jan 09 Kelly Zimmerman (11) Member Jan 09 Joanne Hamilton (10) Member Nov 08 Barbara Smythe (Rep) Admin Nov 08 Lillian Boone (Rep) YAH Nov 08 Joe Roy (09) Member Sep 08 Carol Keck (Rep ) Altar Society Sep 08 Emilia Saphore (Rep) Spanish Community Jun 08
Opening prayer was led by Larry Skeens.
Minutes were accepted as corrected.
Frank Miliano attended the meeting as a Guest. He spoke to the council on behalf of the Knights of Columbus and the Bocce Ball Court project. After the Knights took a closer look at the proposed site approved by the Council, they decided that this location would not work. Therefore, they are requesting permission to build the court in a new location which is across the creek (and bridge) and on a flat area towards the back of the field. There is no cost difference. Jim Hughes made a motion that the Pastoral Council approve the move, and Faith Ostrye seconded the motion. The motion passed unanimously.
The basket for the AICC Canned Goods Donation is in JoAnn Durham’s office. Paul Lohman said he would contact Mark Barrett to get the ball rolling on having a “Canned Goods Sunday”, possibly quarterly, in support of AICC.
Regina McMillan reported that the weekend of recruiting parish members to assist with grounds maintenance was very successful. She passed out guidelines that were given to the folks and a copy is attached to these meeting minutes. She created a schedule for grass mowing and through volunteer sign-ups, the entire summer is covered. She is still in need of a gas blower (electric won’t work), and a lawnmower or two. In addition, if anyone has hand tools to donate, that would be appreciated. There will be no more “borrowing” of the lawn equipment for personal use off the church grounds. Group projects are allowable with Father’s permission.
JoAnn Durham reviewed the requirements for the upcoming St. Joseph’s Day Celebration on March 22, 2009. She also passed out a calendar of upcoming events. Both are attached to the meeting minutes.
Confirmation is March 29, 2009.
Parish Picnic. JoAnn has received requests to make the picnic more of a parish festival. Lots of planning and participation will be needed by organizations and parish members to expand the picnic into a festival.
Sister Jane reported that the Health and Wellness Committee is planning on hosting a guest speaker on nutrition on March 19, 2009 in the evening. Time and place will be announced as we get closer.
Newsletter. Thanks for all the input and Sister Jane is working to get the next issue out.
Father announced that he may be leaving us soon for another assignment. Our parish is now considered an “open parish” in order to find a replacement. Normally, priests stay at a parish 6 years and they may request a 6 year extension. Father has been here for the first 6 years, and has 2 years left to go on his 6-year extension. However, considering the building loan and project has been paid in full, and that the parish members are looking forward to the next project, Father felt that this should be handled by the next priest.
Meager meals will begin this Friday. NO MEAT in the soups, please.
Coffee and Donuts in March will be hosted by the Pastoral Council.
March 23, 2009, there will be a Penance Service.
Larry Skeens led closing prayer.
Meeting adjourned at 8:15 p.m.
Date: 27 January 09 Members Present: Last Attended: Father McKenna President Jan 09 Charles Gibson (09) Chair Jan 09 JoAnn Durham (10) Vice Chair Jan 09 Iris Korthauer (Rep) Secretary/Ladies Aux Jan 09 Sister Jane Member Jan 09 Mark Barrett (09) Member Jan 09 Susie Gaines (Rep) Mary’s Haven Jan 09 Jim Hughes (Rep) KofC Rep Jan 09 Robin McChesney-Hughes (10) Member Jan 09 Joe L’Abbe (10) Member Jan 09 Regina McMillan (09) Member Jan 09 Faith Ostrye (11) Member Jan 09 Larry Skeens (11) Member Jan 09 Kelly Zimmerman (11) Member Jan 09 Jerry Cimis Guest Jan 09 Members Absent: Lillian Boone (Rep) YAH Nov 08 Joanne Hamilton (10) Member Nov 08 Carol Keck (Rep) Altar Society Sep 08 Paul Lohman (11) Member Nov 08 Joe Roy (09) Member Sep 08 Emilia Saphore (Rep) Spanish Community Jun 08 Barbara Smythe (Rep) Admin Nov 08 Opening prayer was led by Larry Skeens. Minutes were accepted as corrected. Finance Council Report. They met on Jan 22, 2009. Recommendations are attached to these meetings minutes and were handed out at the meeting to parish council members. Larry Skeens made a motion that the $40,000 of excess funds be moved into two certificates of deposit. $30,000 of this amount will be designated for a Maintenance Reserve CD and the remaining $10,000 is designated for a building fund CD. The motion was seconded by Robin Hughes. The motion passed unanimously. Faith Ostrye made a motion that the $50,000 of excess checking account funds be moved in October to a BankTrust Bank CD be designated for the building fund. The motion was seconded by Robin Hughes. The motion passed unanimously. Jim Hughes made a motion that the parish fund a Bocce Ball Court in the amount of $792.80 for construction by the Knights of Columbus. Larry Skeens seconded the motion. The motion passed unanimously. This past Sunday, there was a service for the unborn babies held at the Greenwood Cemetery in Montgomery. Freedom of Choice Act. Parish members need to get the word out so that they can contact their representatives to encourage them to NOT pass it. Regina reported on Grounds Maintenance. There is still a need for a Building Maintenance Person. There will be a recruiting effort the weekend of Feb 14/15, with orientation on Feb 22. The Mardi Gras Party will be held on Feb 21, 2009, after the 5 o’clock Mass. The Baby Bottle Campaign has been awesome. Tax letters will go out soon. The Spiritual Adoption program is starting soon with a prayer service. Over the next 9 months, folks will be educated on the progress of the developing baby during a typical pregnancy with the birth happening in October. There will be a Baby Shower in October and a “Celebration of Life” with a balloon lift off. Building Use Review: Fees The Cleaning Fee needs to be enforced. Everyone must pay the insurance of $95 when they rent the hall. There will be a St Joseph’s Celebration on March 22, 2009 after the 11 o’clock Mass. The 3 Kings Celebration was a huge success and over 100 people participated. Sister Jane said that the Health and Wellness Committee is in place. They are shooting for one event per month. “Go Red” this weekend for heart health. They are exploring the need for a machine that checks your blood pressure. There are at least 10 people on the committee and 3 leaders. Father McKenna reminded everyone that confirmation is at 11 am on March 29, 2009. AICC meets local people’s needs. We do contribute economically and folks need to consider donating their time. The basket in the back of church is missing where food was donated that would be taken to AICC. There used to be a group of 14 individuals who would donate time, and now they are down to 4. The idea was presented to have a “Canned Good Sunday” quarterly. The parish needs an AICC representative. The Food Kitchen is still open and going strong. Parish members are reminded that left over foods from our events are more than welcome if taken to the Church of the Holy Ghost (in Camellia Estates -- right behind our church). For the last 3 Tuesdays, David O’Brian was here and gave a very good talk. It was recommended that we invite him again a few months down the road. He does an article in the Catholic Weekly. Charles Gibson, our Chair, has been trying to go to all the different ministry’s meetings. Some upcoming events: Saturday, Jan 31 from 9-3, Compassionate Listeners hosted by Kelly Nice. Feb 6, Fashion Show hosted by the Elizabeth Ministry. Feb 8, is Scout Sunday Feb 12, is the ACCW District Meeting with the 2 Archbishops. Feb 14/15 Maintenance recruiting will occur Feb 15, Anniversary Mass of Thanksgiving for Survivors of the Tornado. Feb 21, Mardi Gras Party Feb 25, Ash Wednesday and Meager Meals start. There was very good support from our Parish at the Unity Service hosted this year by St Mark’s. Larry Skeens led closing prayer. Meeting adjourned at 8:40 pm.
Date: 18 November 08 Members Present: Last Attended: Father McKenna President Nov 08 Charles Gibson (09) Chair Nov 08 JoAnn Durham (10) Vice Chair Nov 08 Iris Korthauer (Rep) Secretary/Ladies Aux Nov 08 Sister Jane Member Nov 08 Paul Lohman (11) Member Nov 08 Kelly Zimmerman (11) Member Nov 08 Joanne Hamilton (10) Member Nov 08 Regina McMillan (09) Member Nov 08 Larry Skeens (11) Member Nov 08 Joe L’Abbe (10) Member Nov 08 Faith Ostrye (11) Member Nov 08 Lillian Boone (Rep) YAH Nov 08 Susie Gaines (Rep) Mary’s Haven Nov 08 Barbara Smythe (Rep) Admin Nov 08 Marie Delong Guest Jerry Cimis Guest Members Absent: Mark Barrett (09) Member Sep 08 Robin McChesney-Hughes (10) Member Oct 08 Jim Hughes (Rep) KofC Rep Oct 08 Joe Roy (09) Member Sep 08 Emilia Saphore (Rep) Spanish Community Jun 08 Carol Keck (Rep) Altar Society Sep 08 Opening prayer was led by Larry Skeens. Jerry Cimis was present as a guest and presented the proposed budget to the Council for the upcoming fiscal year. There are approximately 165 accounts. Finance council found that historically funds receive end up being 15% above the pledged amount. Also, only 40% of the parish families respond during tithing, however 60% of the families make donations to the church. Historically, finance council went strictly by the amount that was pledged during the campaign. However, this year, finance council increased that amount by 5% in anticipation of receiving more money than pledged. Last year, there was approximately $20-25K in unexpected expenses such as health insurance, property insurance and casualty loses. Bolded items in the budget are larger amounts than what was contained in last year’s budget. Finance council did disagree with some of the requested inputs and Department Heads were invited to attend planning meetings. There is a 5% COLA increase to each of the salaried staff members. Some of the items in the budget are fixed and some are a function of tithing. It was decided to replace the maintenance supervisor with an all volunteer force. In the past, the church has had volunteers, then with the addition of the Family Life Center, the church moved to creating a paid position. When that person stepped down, the church once again hired a paid employee. However, this hasn’t worked entirely well either, so the church decided to go back to an all volunteer network for maintenance. Regina McMillan volunteered to head up this effort. In past years, finance council had to cut $40-60K from the budget in order to suggest a balanced budget to the pastoral council. There is a contingency fun available to fund high ticket maintenance items. The Building Fund Reserve is a separate account and has an approximate balance of $12K. The Deacon program is new and there is 1 year of discernment and then 4 years of training. We may have a few parish members in this program in the future. Barbara Smyth made a motion that we accept the budget as presented by finance council. Faith Ostrye seconded the motion. The motion passed. All contracts for admin employees were renewed with the exception of the maintenance superintendent. If the parish council finds that an all volunteer work force doesn’t work, then this subject will be reviewed again. Joe L’Abbe made a motion to accept all contract renewals with the exception of the maintenance superintendent. Kelly Zimmerman seconded the motion. The motion passed. The contract for the Music Minister was recommended for renewal. Susie Gaines made the motion to renew this contract, and Joanne Hamilton seconded this motion. The motion passed. The contracts for Religious Education personnel was also recommended for renewal. Everyone is working well together. Faith Ostrye made a motion to renew all RE contracts, Kelly Zimmerman seconded the motion. The motion passed. Sister Jane said she is working on a newsletter that should be out by Advent. The office is working to stuff the envelopes. Barbara Smyth asked for feedback on the meditation booklets that were being included in the mail out and the other items that are being sent out. Compliments were passed back to the pastoral council as to how warm and loving the parish family made visitors feel. The Church of the Living Water hosted a Thanksgiving Community Service and we need to participate. A collection is taken up and is used by the minister’s association Traveler’s Aid through the Police Station. This fund may provide for one night’s lodging and $20 for food and gasoline to folks who feel stranded as they pass through Prattville. On the first weekend of January, there will be a special celebration of the Three Kings at Mass. They will be introduced at the Children’s Christmas Party beforehand. There is a new schedule for Coffee and Donuts. There will be no donut-holes in the order. In addition, parish members no longer have to pay for the order and then get reimbursed. JoAnn Durham has made an agreement to pay each month directly to Winn Dixie. Volunteer Appreciation Dinner will be Thursday, at 6:30 pm. Closing Prayer was led by Faith Ostrye. Meeting adjourned at 8:15 pm.
Date: 28 October 08 Members Present: Last Attended:
Father McKenna President Oct 08 Charles Gibson (09) Chair Oct 08 JoAnn Durham (10) Vice Chair Oct 08 Iris Korthauer (Rep) Secretary/Ladies Aux Oct 08 Sister Jane Member Oct 08 Larry Skeens (11) Member Oct 08 Robin McChesney-Hughes (10) Member Oct 08 Regina McMillan (09) Member Oct 08 Susie Gaines (Rep) Mary’s Haven Oct 08 Jim Hughes (Rep) KofC Rep Oct 08 Carol Keck (Rep) Altar Society Oct 08 Lillian Boone (Rep) YAH Oct 08
Members Absent:
Faith Ostrye (11) Member Sep 08 Mark Barrett (09) Member Sep 08 Joe Roy (09) Member Sep 08 Joe L’Abbe (10) Member Sep 08 Joanne Hamilton (10) Member Sep 08 Barbara Smyth (Rep) Admin Rep Aug 08 Emilia Saphore (Rep) Spanish Community Jun 08 Kelly Zimmerman (11) Member Jun 08 Vacant (11) Member Paul Lohman
Opening prayer led by Larry Skeens.
Pledge of Allegiance led by Charles Gibson.
Finance Council: Jerry Cimis will attend the meeting next month on November 18, 2008 to address budget questions. Every parish council member in attendance was given a draft budget to take home, review, and discuss at the next meeting. Those who were not in attendance received a copy in the mail along with a note stating that the budget will be discussed in November.
The monthly meeting for November has been changed from the “fourth” Tuesday to the “third” Tuesday due to the Thanksgiving Holiday week.
Mary’s Haven reported that they have received a good response to the Baby Bottle Campaign which kicked off earlier this month in October. They have opened the “Wee House” and the teens are coming to assist in getting the final items moved in. It won’t be completed before Archbishop Rodi comes for a visit, however, they should be open for business during the first week of November. They have had about 6-7 clients in the last few weeks. Once the House is set up, then the classes will begin and the program “Earn While You Learn” will be implemented.
Carol Keck, current President of the Altar Society reported that they meet from September to May, on the 2nd Tuesday of the month. Their Rummage Sale in October was once again very successful. Their other major fundraiser is the “Mother’s Day Basket” in the spring.
Lillian Boone from the Young At Heart reported that they meet Mondays after Mass until approximately 2:30 pm.
Larry Skeens reported that the Choir is growing and that they are working on a program for the 0800 Christmas Mass. Eddie moved away and Michelle also moved.
Jim Hughes reported that the Knights of Columbus will be participating at the mass for Archbishop Rodi and will be dressed up in full regalia. The collected donations for the children in Afghanistan are coming along well, and there are a few boxes that still need to be sent. The Ladies Auxiliary volunteered to send 5 boxes and the Knights of Columbus will also be sending 5 boxes which leaves approximately 10 boxes to be sponsored by individuals or other organizations within the church.
CFAC will be meeting on November 12, 2008. A suggestion was made by one of the parish families and was brought to the parish council to also have Religious Education on Wednesday evenings. Father fundamentally disagrees with this idea in order to keep the Sabbath Holy. RE is looking to put weekly lessons on the web to assist students who miss a class to catch up. RE is also looking into re-doing confirmation preparations. High School Life is looking for a permanent classroom and there was a discussion about re-distributing the different classroom assignments to accommodate this request. CFAC will take another look at this.
The Altar Society is giving the Teens a thank-you for helping them with the Rummage Sale.
There will be a Sock Hop in the spring.
Adult Education Classes are going well and they are held from 9:15 to 10:45 at the same time RE classes is being held for the children. The instructor, Case Allen, is awesome!
This year, the “Three Kings” will have greater emphasis through the Christmas Season. They will be present during the Children’s Christmas Party and then later again in early January.
Social Justice gave a written report.
PEVAC is looking for a chairperson (STILL!). They are working on getting information together for immediate shelter needs and will meet again on November 6, 2008.
Sister Jane reported on Health and Wellness. Debbie Duke from Birmingham came and gave a presentation. They received 143 responses from the survey they passed out. A Grief Ministry Meeting was also conducted and training will be combined with Montgomery.
Father reported that at the 11 o’clock mass, a visitor complimented the parish and its members about how they felt very welcome in the parish.
Parish members have a strong sense of family through volunteerism. Father pointed out that maybe we could be more efficient with more full time paid positions; however, the sense of “family” will be diminished. A careful balance between “efficiency vs. spirit and rapport” must be kept.
Spaghetti Dinner sponsored by the Knights of Columbus was a fair success. Food was delicious; however, the timing conflicted with a football game.
Many activities coming up in the future:
November 1, 2008 – visit from Archbishop Rodi November 20, 2008 – Volunteer Appreciation Dinner (please RSVP) November 21& 22, 2008 – Book and Bake Sale, Ladies Aux December 7, 2008 – Intergenerational (that means everyone invited) Christmas Party December 9, 2008 – Confessions December 14, 2008 – Our Lady of Guadalupe Celebration Bilingual Rosary is the first Saturday of every month.
Closing Prayer was led by Larry Skeens.
The meeting adjourned at 8:40 p.m.
Date: 23 September 08 Members Present Last Attended
Father McKenna President Sep 08 JoAnn Durham (10) Vice Chair Sep 08 Iris Korthauer (Rep) Secretary/Ladies Aux Sep 08 Sister Jane Member Sep 08 Joe L’Abbe (10) Member Sep 08 Joanne Hamilton (10) Member Sep 08 Larry Skeens (11) Member Sep 08 Faith Ostrye (11) Member Sep 08 Robin McChesney-Hughes (10) Member Sep 08 Mark Barrett (09) Member Sep 08 Joe Roy (09) Member Sep 08 Suzie Gaines (Rep) Mary’s Haven Sep 08 Jim Hughes (Rep) KofC Rep Sep 08
Members Absent:
Charles Gibson (09) Chair Aug 08 Barbara Smyth (Rep) Admin Rep Aug 08 Emilia Saphore (Rep) Spanish Community Jun 08 Lillian Boone (Rep) YAH Oct 07 Kelly Zimmerman (11) Member Jun 08 Vacant (11) Member Paul Lohman Vacant Altar Society Rep Carol Keck Vacant (09) Member Regina McMillan
Opening prayer led by Faith Ostrye.
Pledge of Allegiance led by JoAnn Durham.
Time and Talent (August 9 & 10, 2008) was a success. It is very important that all of the people who volunteered be personally contacted. The parish members who attended really enjoyed the food and the attendance was higher than in previous years. IF a ministry does not want to have a table, please let the Time and Talent Committee know next year so that the space can be allocated to another ministry. Blood Drive results: 24 people signed up adn 21 pints were collected. Success!
Blue Mass: Successful! There was coverage in the Prattville Progress, 3 vehicles from the fire department were there along with approximately 12 “first responders” participated. It was also featured on page 24 of the Catholic Weekly and WSFA News that evening. The Chief of Police from the city of Prattville participated. There were no active duty in uniform and no CERT members – need to concentrate on that next year. Special thanks to Darrell Ladnier and Wayne Young for their hard work in setting everything up.
The church office has complimentary LPGA tickets for the upcoming weekend event.
Finance Council: Joe L’Abbe reported that Jerry Cimis will be here for the budget presentation in November. Stewardship weekend will happen this upcoming weekend. Department Heads need to attend all budget meetings in October.
CFAC: They CFAC had a meeting and the budget for RE was discussed. They also discussed the importance of the Epiphany and will be placing more emphasis on this event during the mass in early January. There is an opening for the youth ministry. Jamie DelGado is joining the staff for Sr High Life.
Social Justice: PVAC (Prattville Volunteer Action Committee????) has met and they’re doing research to get the Parish ready in case of a natural disaster and emergency. They are looking for a volunteer from the Parish members to head this committee.
Mary’s Haven submitted a written report to the Parish Council (see attachment). Many members attended a dinner hosted by AL Right to Life at the RSA Activity center which featured Norma McCorvey who is “Roe” in Roe vs. Wade. She spoke about her life and her work in abortion centers which led to her moving “next door” to work at Operation Rescue. Also in attendance was Ed Clark, who converted to Catholicism, and is the founder of COPE.
Policies and Procedures: The Policies and Procedures distributed at the last meeting were discussed. One addition was recommended: In the Special Events paragraph, option (C) hold harmless waiver needs to be added. Larry Skeens moved to approve and accept the Policies and Procedures with the one addition, and Robin Hughes seconded the motion. The motion was approved unanimously.
The Tea sponsored by the Ladies Aux was excellent. As a result, several additional parish members signed up to become members. The Knights also had several people sign up. It was more successful than time and talent!
The Parish Picnic was September 21, 2008. The attendance was very high. One new parish member made a comment to Father that they were surprised that everyone was “gone” by 2:30 pm. At their old parish, the picnic lasted all afternoon. Father also missed the children’s games. Once again, the Knights did an outstanding job cooking, and the Altar Society did a fine job in the kitchen. The decorations (done by the Elizabeth Ministry) were awesome!
Health and Wellness: Sister Jane reported that Debbie Duke is coming on October 9th to talk to the volunteers.
Grief Ministry: Approximately 5 or 6 volunteers signed up during Time and Talent. There will be a meeting on October 23, 2008.
Blessing of the Animals will be October 4, 2008 at 10 am.
Father McKenna reported that visitors are impressed by our various celebrations and that they are “done well.”
The new ArchBishop will be visiting our parish on November 1, 2008 Saturday after the 5 o’clock mass.
The Confirmation class is preparing, and will submit three dates around the first of the year. There is a possibility that ArchBishop Lipscomb may assist and be returning to the parish.
The “New Translations” are still being worked on and will not take place for a few years. The draft of the new text arrived in the parish for opinions. The new translation is more of a literal translation whereas the previous translation is more free form (Latin to English).
The Altar Society will hold their Rummage Sale on October 4, 2008. Set up will be over the entire week prior to the sale.
Mary’s Haven will start a Baby Bottle Campaign October 4/5, 2008.
There is a Liturgy Retreat on October 4, 2008 at 11:00 am.
Life Chain is October 5, 2008 at 2 pm at the corner of McQueen-Smith and .
The Blessing of all Liturgical Ministers will be at all masses on October 11, 2008.
Eddie (Music Ministry) is leaving and moving to Atlanta on October 15, 2008.
The Volunteer Appreciation Dinner is November 20, 2008.
Closing Prayer was led by Larry Skeens.
The meeting adjourned at 8:30 p.m.
Date: 26 August 08
Members Present: Last Attended: Father McKenna President Aug 08 Charles Gibson (10) Chair Aug 08 JoAnn Durham (10) Vice Chair Aug 08 Iris Korthauer (Rep) Secretary/Ladies Aux Aug 08 Sister Jane Member Aug 08 Susie Gaines (Rep) Mary’s Haven Aug 08 Joe L’Abbe (09) Member Aug 08 Joanne Hamilton (10) Member Aug 08 Larry Skeens (11) Member Aug 08 Faith Ostrye (11) Member Aug 08 Jim Hughes (Rep) KofC Rep Aug 08 Robin McChesney-Hughes (10) Member Aug 08 Barbara Smyth (Rep) Admin Rep Aug 08
Members Absent:
Emilia Saphore (Rep) Spanish Community Jun 08 Mark Barrett (09) Member Mar 08 Joe Roy (09) Member Jan 08 Lillian Boone (Rep) YAH Oct 07 Kelly Zimmerman (11) Member Jun 08 Vacant (11) Member New Person Vacant Altar Society Rep New Person Vacant (09) Member New Person
Guests:
Gail Johnson
Opening prayer led by Larry Skeens.
Pledge of Allegiance led by Charles Gibson
Time and Talent (August 9 & 10, 2008) was a success. The “Flavors of St. Joseph” was a hit and there was a wide variety of ethnic dishes for the parish members to taste and enjoy. Special note to the Filipino community for their outstanding support. Robin Hughes and JoAnn Durham did a great job in the kitchen. The office took on the project of making the booklets that highlight the various organizations and ministries. A Review of Time and Talent will happen on September 9, 2008 at 5:30 pm.
Father wants everyone to be contacted personally because the feedback is STILL “no one called me.” This year, e-mail and phone messages are not good enough and will not be considered “contacted”. That’s not how it’s supposed to work. Gail Johnson made a request to the Parish Council that the Altar Society of St. Joseph’s be recognized for their hard work over the years via a “Resolution of Commendation to the St. Joseph’s Altar Society.” She presented and read the attached certificate to the meeting. Barbara Smythe made a motion that the Parish Council approve and support this recognition. Joanne Hamilton seconded the motion. It passed unanimously. The Resolution will be presented at the 11 o’clock Mass, September 21, 2008.
Gail Johnson also had a proposal to the council concerning the Disability Ministry (see attached).
Martha Marston conducted an awesome retreat for Parish Council Members in August. Unfortunately, only 6 members chose to attend. WE need to work on this.
The initial call for budget requests is September 1, 2008. The Parish Council set the priorities to the Finance Council as: Liturgy (includes Church Maintenance), Religious Education, and Social Justice – all being equal. Faith Ostrye made the motion to accept these three items as equals, Barbara Smythe seconded it. The motion passed unanimously. Joe L’Abbe spoke to Jerry Cimis who requested that all fund managers be reminded of the upcoming deadlines as the budget cycle begins again.
Kelly Niece is the main point of contact for Habitat For Humanity. As a result of Time and Talent, she now has a list of approximately 11 volunteers for this ministry.
Parish Council would like to have more reports from liaisons – Council members need to get in touch with their partners before the Parish Council meetings to bring updates and current status back to the meetings. Charles Gibson, Chairman, is going to make an effort to attend each ministry’s/organizations’ meeting.
Saturday, September 6, 2008 is going to be a Blue Mass in order to honor all of our First Responders in the Parish. This event is sponsored by the Knights of Columbus.
Sunday between the two Masses, the Ladies Auxiliary and the Knights of Columbus is sponsoring a “Tea” in order to educate parish members on what all these two organizations do.
The Liturgy Meeting was rescheduled for September 8, 2008, at 7 pm.
Finance council meets every 3rd Thursday.
Policies and Procedures were passed out to Parish Members for review. Please pass corrections and suggestions to JoAnn Durham before the next meeting.
The questions was brought up as to whether or not the parish would require a group to hire a security guard IF there will be liquor (beer and/or wine) present at a function. After much discussion (and a few incidents over the last year), it was decided that a fee of $150 would be charged for any function in Groups C & F if they serve alcohol. The church would then hire a private security agency to be present at the function.
Sister Jane gave her report (see attached) and has completed her second year in the Parish. Yipee!!!
Father reported that he has been at the Parish for 9 years.
NOVEMBER 1, 2008, the NEW Archbishop will be visiting the Parish. Mark your calendars and plan on giving him a warm welcome.
Joseph Owens has returned for his second year in the seminary in Louisiana.
Zachary Greenwell has started his first year in the seminary in Minnesota.
Kathryn Denny-Anderson has decided to step down from the Parish Council and an individual will be identified to finish out her year. We also need another member who will fill a full-term position on the council. The next Pastoral Council Meeting will be September 23, 2008.
The closing prayer was led by Larry Skeens.
Meeting adjourned at 8:51 pm.
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